Checkout Meeting
As a vacating resident of single student housing, you must schedule a checkout appointment with your community mentor (CM) 24 hours prior to your departure. This is typically 24 hours after your last final.
Failure to attend the scheduled checkout meeting will result in an improper checkout violation.
CM's Responsibility
- Accompanies you to room/suite/apartment.
- Assesses the room/suite/apartment's condition.
- Update the Room Occupancy Checklist (ROC) by logging into the OSU Housing Portal before moving personal items into the room. The report documents the room's condition
on the day you move in. Staff will use the report to compare the move-in condition
of the room with the condition of room on the day you move out.
- Instructions: Room Occupancy Checklist (ROC)
- Provides information concerning room conditions and estimated charges.
- Brings paperwork for you to sign.
- Ask you to take your room and mailbox keys to the desk.
Your Responsibility
- Prepare room. See Move-Out Overview for details. Failure to prepare room before the checkout meeting will result in an
improper checkout violation.
- Remove personal items and clean unit to move-in standards. Return furniture to original configuration.
- Property Abandonment. If you leave personal belongings in your unit, Residential Life Facilities will
email you and store your items for 30 days. Afterward, items will be disposed of at
your expense.
- Inspect room. Inspect the living space with the student staff member and complete appropriate paperwork.
- Room keys. The CM will ask you to turn in your keys to the desk to complete the process. Afterward, you will not have access to the room/suite/apartment.
- File a Change of Address form. A form is available on Roompact.com. Your mail will not automatically be forwarded unless you request it. You can also complete a Change of Address form in person at the Stillwater Post Office (809 S. Lewis St.) or at www.usps.com. After you move out, we are unable to open the mailbox for you.
- Obtain approved release (mid-semester checkouts only). Failure to obtain approved release from Housing and Residential Life contracts will result in rent charges continuing after your date of checkout, up to and including the remaining balance of your housing contract.
Final Assessment of Cleaning and Damage Charges
Residential Life Facilities Office will provide a final, detailed assessment of cleaning and damage charges. This assessment may result in the adjustment of the estimated charges that the CM provided at the time of checkout.
You have 90 days to contest OSU Housing and Residential Life charges. You must complete and submit a Petition for Adjustment of Charges (form) to initiate an appeal.